Event T's & C's - RichLeighton

Event Photography Contract (Template)

RJL PHOTOGRAPHY / [CLIENT] CONTRACT FOR EVENT PHOTOGRAPHY SERVICES

DEFINITIONS: 

This agreement is between [CLIENT NAME], hereinafter referred to as the "Client", and Richard Leighton, hereinafter referred to as “the Photographer”.

EVENT: ...........................................................

DATE OF EVENT: .........................................

Start Time for Photos: ....................................           Photos Ending Time: ...............................

CLIENT NAME:

Address:...........................................................................................................................................

Email: ...................................................

Phone: ..................................................

EVENT LOCATION:

Address:...........................................................................................................................................

Email: ...................................................

Phone: ..................................................

ADDITIONAL CONTACTS:

Additional contacts must be able to be contacted on the day of the event.

Additional Contact 1 Name: ........................................  Mobile Number: ................................

Additional Contact 2 Name: ........................................  Mobile Number: ................................

SERVICES / PACKAGES AGREED:

Crystal  [Y/N]         Diamond  [Y/N]          Sapphire  [Y/N]

AGREED ADDITIONS / VARIATIONS:

......................................................................................................................................

......................................................................................................................................

......................................................................................................................................

......................................................................................................................................

......................................................................................................................................

PRICING & PAYMENT:

Amount agreed: £ ..................

Booking fee/deposit: £ .................

The booking fee is due on signing this agreement (Booking Fee is 15%), with the balance of the amount agreed due 7 days before the day of the event.

The Clients agree to provide a meal for the Photographer if the length of attendance exceeds five hours.

ENTIRE AGREEMENT:

This agreement contains the entire understanding between the Clients and the Photographer.

CONFIRMATION:

A signed “Contract for Event Photography Services” (this document), and payment of the booking fee are necessary to confirm the stated services from the Photographer.

PRE-EVENT CONSULTATION:

This normally happens at the time of booking. The Clients will outline broadly what is required and the Photographer will advise on planning, logistics and timings where needed. If required the Clients are welcome to contact the Photographer for an additional chat closer to the time of the event (about 2 weeks) to iron out the remaining details. In any case, the Photographer will contact the Clients by phone a few days before the event to ensure that there have been no last minute changes.

CO-OPERATION:

The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. It is recommended and requested that the Photographer be provided with a helper who will point out key individuals to be photographed. The Photographer will also require the assistance of a helper in organising any group photographs required. The Clients also agree to give the Photographer sufficient warning of key activities at the event to give the Photographer time to prepare e.g. cake cutting, speeches etc. Please note that not all guests at events like having their photo taken. In such cases the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.

THE SCHEDULE:

The Photographers shooting schedule, style of working and experience are designed to achieve a great set of photos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the Photographer therefore agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the event does not run on time (for example, extreme lateness by one of the Clients) the Photographer cannot guarantee to take a normal set of photos although in such circumstances he will do his absolute best to re-schedule any photographs missed due to lateness of the Client or guests later within the event.

PAPARAZZI GUESTS:

Many of the guests will have digital cameras or smartphones, and may want to photograph the Clients and / or the event. In the spirit of cheerful cooperation the Clients agree to give the Photographers precedence over the guests in order to take the photographs required for the services described above. The Photographer cannot be held liable for a lack of photos if guests taking their own photos of the Clients continually interrupt the Photographers work.

COPYRIGHT LAW:

The copyright of photographs remains with the Photographer. The Photographer grants the Clients permission to make copies of the images under the following conditions: The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

MODEL RELEASE:

The Clients grant the Photographer and his legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and his legal representatives, heirs and assigns from all liability and claims in connection with the images.

LIMIT OF LIABILITY:

If the photographer is too ill or becomes injured and cannot supply the services specified above the Photographer will try to book a replacement photographer. If a replacement photographer cannot be found then liability is limited to a refund of any payments received. The Photographer has working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.

BOOKING FEE / DEPOSIT:

In the event of the Clients cancelling the event for whatever reason the booking fee is non-refundable. It will be considered as liquidated damages to the Photographer.

APPLICABLE LAW:

This agreement shall be governed by the laws of England & Wales.

VARIATION:

These Terms and Conditions shall not be varied except by agreement in writing.

AGREEMENT:

We have understood the contents of this contract and agree to the terms therein.

SIGNATURES:                                   

                                    PHOTOGRAPHER                                 CLIENT    

NAME:                       ....................................                          .....................................  

SIGNATURE:             ....................................                          .....................................  

DATE:                        ....................................                          .....................................  


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